Accounting Made Easy

An Online Course for anyone who wants to learn Computerized Accounting or TurboCASH Accounting.

Includes PDFs, Videos, data examples and Free Software that shows you how to make, count and keep money.

Course Content.

In 290 pages we cannot teach you to be an accountant, but we can set you on your way to use TurboCASH as an accounting package.

Accounting Made Easy will teach you the basics of accounting, specifically how to implement it in TurboCASH, give you a complete tutorial based on the Handyman set of books and give you tricks and tips to get the best out of TurboCASH.

Structure of Accounting

Full Tutorial on Handyman set of Books.

Detailed Description of Features

Detailed Recommendations

TABLE OF CONTENTS

MODULE A - INTRODUCTION TO ACCOUNTING 11

A.1- USING A COMPUTER IN ACCOUNTING 13

A.1.1- INTRODUCTION 13

A.1.2- THE ACCOUNTING PROCESS 13

A.1.3- METHODS OF RECORDING 13

A.1.3.1- Manual system 14

A.1.3.2- Computerised system 15

A.1.4- MANUAL VERSUS COMPUTERISED ACCOUNTING SYSTEMS 16

A.2- ACCOUNTING PRINCIPLES 16

A.2.1- BASIC ACCOUNTING PRINCIPLES 16

A.2.2- DUAL ENTRY SYSTEM - DEBITS AND CREDITS 17

A.2.2.1- Dual entry system 17

A.2.2.2- What are debits and credits? 17

A.2.3- THE TRANSACTION CYCLE 18

A.2.4- MAIN CLASSIFICATION OF ACCOUNTS / FINANCIAL CATEGORIES 21

A.2.4.1- Accounting equation - Income statement 21

A.2.4.2- Accounting equation - Balance sheet 21

A.2.4.3- Accounting equation - Income statement and Balance sheet 22

A.2.5- GROUPS/CLASSIFICATION OF FINANCIAL CATEGORIES 22

A.2.5.1- Account groups - Financial categories - Income statement 22

A.2.5.2- Account groups - Financial categories - Balance sheet 23

A.2.6- CHARTS OF ACCOUNTS in TurboCASH 23

A.2.6.1- Income / Expense accounts - Chart of accounts 24

A.2.6.2- Balance sheet accounts - Chart of accounts 25

A.2.7- THE LEDGER 26

A.2.8- CONTROL ACCOUNTS 26

A.2.9- TRANSACTION LIST - DEBITS AND CREDITS 28

MODULE B - INSTALLING, LAUNCHING AND REGISTERING TurboCASH 29

B.1- DOWNLOADING TurboCASH OR ORDER TurboCASH CD’s? 31

B.2- HARDWARE AND SOFTWARE REQUIREMENTS 31

B.3- OPTIONS TO INSTALL TurboCASH5 31

B.4- INSTALLING TurboCASH5 SINGLE-USER 32

B.5- LAUNCHING TurboCASH5 FOR THE FIRST TIME 36

B.6- STARTING TurboCASH5 37

B.7- OPENING SETS OF BOOKS 38

B.8- SELECTING A LANGUAGE 39

B.8.1.1- Changing language files 39

B.8.1.2- Changing language files for debtors / creditors 40

B.8.1.3- Customising language files (optional) 40

B.9- REGISTERING TurboCASH 42

B.9.1- Register create an account 42

B.9.2- Activate registration of TurboCASH5 42

MODULE C - WORKING IN TurboCASH 44

C.1- TurboCASH FEATURES 45

C.1.1.1- Get started easily 45

C.1.1.2- Multiple language support 45

C.1.1.3- Calendar / Planner 45

C.1.1.4- Debtors / Creditors 45

C.1.1.5- Full stock control 45

C.1.1.6- Batch processing 46

C.1.1.7- Document processing 46

C.1.1.8- Powerful comprehensive reporting 46

C.1.1.9- Export / Import 47

C.1.1.10- Export to spreadsheets 47

C.1.1.11- Additional features 47

C.1.2- PLUGINS 47

C.2- THE TurboCASH PROGRAM 48

C.2.1- RIBBONS AND MENUS 50

C.2.1.1- Start ribbon 50

C.2.1.2- Action ribbon 50

C.2.1.3- Reports ribbon 52

C.2.1.3.1- Reports menu 53

C.2.1.3.2- User reports menu 55

C.2.1.4- Setup ribbon 55

C.2.1.5- User tab ribbon 58

C.2.2- WORKING WITH TurboCASH RIBBONS AND SCREENS 58

C.2.2.1- Show / Hide ribbon options 58

C.2.2.2- Menu lists 58

C.2.2.3- Dock / Undock sections of screens 58

C.2.2.4- Dragging / Resizing sections of screens 58

C.3- FILTERS AND SEARCH FEATURES 59

C.3.1- Filter options in column headings 59

C.3.2- Custom filters 59

C.3.3- Make a custom filter 60

C.3.4- Conditions 60

C.3.5- Save custom filter files 61

C.3.6- Open custom filter files 61

C.3.7- LOOKUPS 61

C.3.7.1- Accounts lookup 61

C.3.7.2- Stock item lookup 62

C.3.7.3- Batches lookup 63

C.3.8- WORKING WITH OTHER WINDOWS / SCREENS 64

C.3.8.1- Minimise, restore and closing of programs or screens 64

C.3.8.2- Resizing of screens on your desktop 64

C.3.8.3- Switching to other programs on your desktop 64

C.3.8.4- Windows 10 - Task View and Multiple Desktops 65

C.3.8.5- ACCESSING MENU OPTIONS USING SHORTCUT KEYS 65

C.3.9- NAVIGATION IN TurboCASH 65

C.3.9.1- Yes / No, OK / Cancel, Back / Next and Finish buttons 65

C.3.9.2- Moving between fields on screens when entering data 65

C.3.9.3- Arrow keys 66

C.3.9.4- Drop-down lists 66

C.3.9.5- Tick boxes 66

C.3.10- GETTING HELP IN TurboCASH 66

MODULE D - BACKUP AND RESTORE A SET OF BOOKS 67

D.1- OPTIONS TO MAKE BACKUPS OF BOOKS 68

D.2- CREATING A BACKUP FILE ONTO A DISK OR HARD DRIVE 68

D.3- CREATING AN E-MAIL BACKUP FILE 70

D.4- ACTIVATING / DEACTIVATING THE AUTO-BACKUP FEATURE 70

D.5- RESTORING A SET OF BOOKS 71

MODULE E - CREATING A SET OF BOOKS AND SETUP 73

E.1- OPTIONS TO CREATE A SET OF BOOKS 75

E.2- CREATING A SET OF BOOKS USING THE CREATION WIZARD 75

E.3- COMPLETING YOUR SETUP PROCEDURES 77

E.4- SETUP 77

E.4.1- Company info 77

E.4.2- Reporting dates (Periods) 79

E.4.3- Batch types 80

E.4.4- Groups 81

E.4.4.1- Account groups 81

E.4.4.2- Creditor groups 82

E.4.4.3- Debtor groups 82

E.4.4.4- Stock groups 82

E.4.4.5- Document groups 82

E.4.5- Documents setup 83

E.4.6- Stock information 84

E.4.7- Salespersons 85

E.4.8- Printer 86

E.4.9- Access control (Optional) 86

E.4.10- Setup → Setup menu 87

E.4.10.1- Financial categories 87

E.4.10.2- Backup path 88

E.4.10.3- System parameters 88

E.4.10.4- Internet (Optional) 89

E.4.10.5- Currency (Optional) 89

E.4.10.6- Point-of-Sales (Optional) 89

E.4.10.7- Theme 89

MODULE F - SETTING UP ACCOUNTS 90

F.1- SETTING UP GENERAL LEDGER ACCOUNTS 91

F.1.1- PLANNING YOUR CHART OF ACCOUNTS 91

F.1.2- EDITING YOUR CHART OF ACCOUNTS 92

F.1.3- CREATING / EDITING BANK ACCOUNTS 96

F.1.3.1- Renaming an existing bank account 96

F.1.3.2- Creating a new bank account 97

F.1.4- CREATING / EDITING TAX ACCOUNTS 98

F.2- CREDITOR (SUPPLIER) ACCOUNTS 100

F.2.1- CREATING / EDITING CREDITOR (SUPPLIER) ACCOUNTS 100

F.2.2- CREATING A CREDITOR ACCOUNT FOR OPENING BALANCES 103

F.3- DEBTOR (CUSTOMER / CLIENT) ACCOUNTS 103

F.3.1- CREATING / EDITING DEBTOR (CUSTOMER / CLIENT) ACCOUNTS 104

F.3.2- CREATING A DEBTOR ACCOUNT FOR OPENING BALANCES 106

F.4- PRINTING LISTS OF ACCOUNTS, DEBTORS AND CREDITORS 106

F.4.1- PRINTING ACCOUNTS LISTING (CHART OF ACCOUNTS) 107

F.4.2- PRINTING DEBTOR LISTING 108

F.4.3- PRINTING CREDITOR LISTING 109

MODULE G - CREATING / EDITING STOCK ITEMS 111

G.1- INTRODUCTION 112

G.2- ADDING TAX CLASSES 113

G.3- SETTING UP A STOCK ITEM FOR FINANCIAL ENTRY 113

G.4- SETTING UP A STOCK ITEM FOR SALES (NO STOCK) 116

G.5- CREATING A TRADING STOCK ITEM 118

G.6- PRINTING STOCK ITEM LISTING 121

MODULE H - ENTERING YOUR OPENING BALANCES 122

H.1- ENTERING OPENING BALANCES 124

H.2- DEBTOR / CREDITOR ACCOUNTS FOR OPENING BALANCES 124

H.2.1- Creating a debtor account for opening balances 124

H.2.2- Creating a creditor account for opening balances 124

H.3- CAPTURING OPENING BALANCES 124

H.3.1- Capturing opening balances for general ledger accounts 126

H.3.2- Capturing opening balance for debtors (customers / clients) 129

H.3.3- Capturing opening balances for creditors (suppliers) 133

H.4- PRINTING A TRIAL BALANCE 138

MODULE I - PROCESSING BATCH TRANSACTIONS 141

I.1- PURCHASE AND SALES TRANSACTIONS – BATCHES OR DOCUMENTS 143

I.2- CAPTURING YOUR CASHBOOK 143

I.2.1- Entering your payments 144

I.2.2- Entering your receipts 146

I.3- PURCHASES 148

I.3.1- Entering supplier invoices (Purchase journal) 148

I.3.2- Updating supplier invoices to the ledger 150

I.3.3- T-Account view of transactions 151

I.4- CAPTURING YOUR SALES 153

I.4.1- Entering your invoices 153

I.4.2- Updating sales to the ledger 156

I.4.3- T-Account view of transactions 158

I.5- RECEIVING PAYMENTS FROM YOUR DEBTORS 159

I.5.1- Entering payments from your debtors (customers / clients) 159

I.5.2- Posting the receipts batch 161

I.5.3- T-Account view of transactions 162

I.6- CAPTURING THE REST OF YOUR PAYMENTS 164

I.6.1- Entering the rest of your payments 164

I.6.2- Posting the payments batch 166

I.6.3- T-Account view of transactions 166

I.7- PETTY CASH PAYMENTS 169

I.7.1- Entering your petty cash payments 169

I.7.2- Posting the petty cash batch 171

I.7.3- T-Account view of transactions 172

I.8- REPEATING TRANSACTIONS 173

I.8.1- Entering repeating transactions 174

I.8.2- Updating repeating transactions 176

I.8.3- T-Account view of transactions 177

MODULE J - PROCESSING DOCUMENT TRANSACTIONS - NON TRADING STOCK 179

J.1- SALES AND PURCHASES TRANSACTIONS 180

J.1.1- Purchases 180

J.1.2- Sales 180

J.2- DOCUMENTS / STOCK SETTING AND PARAMETERS 181

J.3- PROCESSING CREDITORS - ORDERS AND PURCHASES 181

J.3.1- Creating an order 182

J.3.2- Confirming / Converting an order to a purchase document 185

J.3.3- Creating a purchase document 186

J.3.3.1- Editing a purchase document confirmed from an order 186

J.3.3.2- Creating a new purchase document 187

J.3.4- Updating purchases to the ledger 189

J.3.5- T-Account view of transactions 190

J.4- PROCESSING DEBTORS - QUOTES AND INVOICES 191

J.4.1- Creating a quote 192

J.4.2- Confirming a quote - Converting a quote to an invoice 195

J.4.3- Creating an invoice 196

J.4.3.1- Editing an invoice confirmed from a quote 196

J.4.3.2- Creating a new invoice 197

J.4.4- Creating an invoice - Copy document option 199

J.4.5- Updating your invoices to the ledger 200

J.4.6- T-Account view of transactions 201

MODULE K - PROCESSING DOCUMENTS – TRADING STOCK 203

K.1- DOCUMENTS / STOCK SETTING AND PARAMETERS 205

K.2- BASICS OF TRADING STOCK 205

K.3- TAKING ON TRADING STOCK ITEMS 206

K.3.1- Entering opening quantities on hand and cost prices 206

K.3.2- Printing stock item listing reports 207

K.4- PROCESSING CREDITORS - ORDERS AND PURCHASES 209

K.4.1- Creating an order 209

K.4.2- Confirming / Converting an order to a purchase document 211

K.4.3- Creating a purchase document 212

K.4.3.1- Editing a purchase document confirmed from an order 212

K.4.3.2- Creating a new purchase document 213

K.4.4- Updating purchase documents to the ledger 214

K.4.5- T-Account view of transactions 215

K.5- PROCESSING DEBTORS - QUOTES AND INVOICES 216

K.5.1- Creating a quote 217

K.5.2- Confirming a quote - converting a quote to an invoice 218

K.5.3- Creating an invoice 219

K.5.3.1- Editing an invoice confirmed from a quote 219

K.5.3.2- Creating a new invoice 220

K.5.4- Updating your invoices to the ledger 222

K.5.5- T-Account view of transactions 223

MODULE L - CALENDAR / PLANNER 226

L.1- INTRODUCTION TO THE CALENDAR 227

L.2- REPEATING INVOICES 228

L.3- CREATING INVOICES FOR HOURS 231

L.4- CREATING INVOICES FOR DEBTOR APPOINTMENTS 233

L.5- PRINTING A REPORT FOR ENTRIES IN THE CALENDAR 234

MODULE M - BANK RECONCILIATION 236

M.1- INTRODUCTION TO THE BANK RECONCILIATION 238

M.2- BANK RECONCILIATION PROCESS 238

M.2.1- Reconciling your cashbook with bank statements 239

M.2.2- Processing bank charges 241

M.2.3- Printing the bank reconciliation report 242

M.3- TROUBLESHOOTING DIFFERENCES 243

MODULE N - BUDGETING 244

N.1- BUDGETING 245

N.2- ENTERING THE BUDGET FIGURES 246

N.3- ENTERING A BUDGET FOR SPECIAL EVENTS 247

N.4- PRINTING BUDGET REPORTS 248

N.4.1- Printing budget listing reports 248

N.4.2- Printing budget listing report from the T-Ledger viewer 249

N.5- PRINTING BUDGET PERFORMANCE REPORTS 250

N.5.1- Printing the Budget vs actual report 250

N.5.2- Printing the Budget vs actual (3 Periods) report 251

MODULE O - REPORTS 253

O.1- INTRODUCTION TO REPORTS 255

O.2- OPTIONS TO PRINT REPORTS 255

O.2.1- Send to - Screen 255

O.2.2- Send to - Printer 257

O.2.3- Send to - File 257

O.2.4- Send to - E-mail 257

O.2.5- Send to - Fax 257

O.3- REPORTS IN THE T-LEDGER ANALYSER 257

O.4- IMPORTANT REPORTS 260

O.4.1- Trial balance 260

O.4.2- Income statement 262

O.4.3- Balance sheet 263

O.4.4- Ledger reports 265

O.4.5- Debtor reports 265

O.4.5.1- Print debtor statements 265

O.4.5.2- Print debtors age analysis reports 267

O.4.6- Creditor reports 269

O.4.7- Batch type details report 269

O.4.7.1- Printing batch type report from reports menu 269

O.4.7.2- Printing batch reports for posted batches 270

O.4.8- Tax reports 272

O.4.9- Reports to manage and analyse stock, sales and purchases 273

O.4.9.1- Stock item reports 273

O.4.9.2- Document listing reports 274

O.4.9.3- Sales reports 274

O.4.9.4- Sales analysis reports 274

O.4.9.5- Purchases reports 275

O.4.9.6- Purchase analysis reports 275

MODULE P - REPORTMAN 276

P.1- REPORTMAN INTERFACE 277

P.2- REPORTS FILES AND FOLDERS 279

P.3- LAYOUT FILES 281

P.3.1- LAYOUT FILES FOR SALES DOCUMENTS 282

P.3.1.1- Print no stock codes 282

P.3.1.2- Print short stock codes (up to 10 characters) 282

P.3.1.3- Print long stock codes (up to 15 characters) 283

P.3.1.4- Layout files no tax 283

P.3.1.5- Point-of-Sale (POS) layout files 283

P.3.2- LAYOUT FILES FOR PURCHASES 284

P.3.2.1- Print no stock codes 284

P.3.2.2- Print short stock codes (up to 10 characters) 284

P.3.2.3- Print long stock codes (up to 15 characters) 284

P.3.2.4- Layout files no tax 284

P.3.3- UNIVERSAL LAYOUT FILES 285

MODULE Q - LIST OF SHORTCUT KEYS 286

Q.1- Function keys - TurboCASH main program 288

Q.2- Alt + Other keys 288

Q.3- Ctrl + Other keys 288

Q.4- Function keys - Batch entry screens 288

Q.5- Function keys - Document entry screens 289

MODULE R - PLUGINS 290

R.1- INTRODUCTION TO PLUGINS 291

R.2- ACTIVATE PLUGINS 291

R.2.1- Plugin activation 291

R.2.2- Using plugins 293

R.2.3- Retrieving plugin licenses 293

R.3- PLUGIN MENU 294

R.4- OTHER PLUGINS 297

INTRODUCTION TO ACCOUNTING

IN THIS MODULE